Excel Import (Bill of Material) dialog

For further information on the settings of the Excel import dialog, see chapters:

Settings

• Data Source category
• System Settings category
• Import Group category
• Import Settings (BoM) category

Mapping Structure

In the "Mapping Structure" area, you can find the object types in categories for the BoM import.

• "Tree Structure" category
• »Assembly« category
• "Manufacturing Part" category
• "Purchased Part" category
• "Process" category
• "Machine" category
• "Employee" category
• "Additional Costs" category
• "Sub-project" category
• Special features of FACTON fields

Database Synchronization

You can update project-specific properties without a database synchronization, (e. g. quantities but not prices).

Assign a matching entry from the list of Excel rows to the Database Synchronization FACTON field.

You can enter the following values in the Excel column:

• True: The object is updated with a database synchronization. Default value, if no Excel column is assigned.
• False: The Object is updated without a database synchronization.

The field is saved in the import settings (.opt).

The following section offers an overview on the special features of a purchased parts import:

Calculation Modes

You can define the calculation mode you wish to use to import parts via the FACTON "Calculation mode" field or via the Settings category ► Import ► Calculation Mode.

When importing parts, you can assign the offer number and the contract manufacturer for the "Offer" calculation mode.

The following section offers an overview on the special features of a process import:

"Price reference amount" FACTON field:

The "Activity types" FACTON field allows you to assign the process activity types (machine activity, employee activity, setup activity) with the corresponding units, time values, cycle times, cavities and operators. For all activity types that cannot be calculated using time units, be sure to use the "Other activity" type.

The cost rate and currency are taken over by the assigned calculation mode.

You need only enter a time value here. You can enter the time value manually using a constant; then the value applies for all processes to be imported. If the processes have different time values, assign the respective Excel column to the activity types.

Activity type ID:

An activity type ID is required to differentiate between activity types so that the time values can be assigned to the right activity types. It is not possible to execute a BoM import without an activity type ID. There must be columns in the Excel worksheet with activity type ID's identical to the activity type ID's in Data Administration. You can select and assign the activity type ID's from Data Administration to the respective activity type in the assignment field "Ident. no." by inserting a constant.

Validities:

Activity types can be imported with validities. The structure of the Excel worksheet plays a key role here - line-wise/column-wise. An activity type line is always valid for one calculation year. For an additional calculation year, an additional activity type line must be added.

"Calculation mode" FACTON field

The "Calculation mode" FACTON field lets you define which calculation mode to use to import processes.

The "Mode" FACTON field can be used to define the calculation mode via a constant.

Figure: Excel Import (Bill of Material) dialog, "Calculation mode" FACTON field

• "Offer" mode:

  To import processes in "Offer" calculation mode, you must also assign the offer number and contract manufacturer.

• "Basic" mode:

  To import processes in "Basic" calculation mode you can assign three different cost rates (labor costs, machine and setup cost rate). The total value and currency fields are mandatory and must be assigned. The variable value is an optional assignment field.

• "Advanced" mode:

  Processes are only imported in "Advanced" calculation mode if the process is linked with a machine and an employee. If there is no link, the process is imported in "Standard" calculation mode. You will also receive an error message.

• "Cost Center" mode:

  Processes are only imported in "Cost Center" calculation mode when the process is assigned a cost center and "n" activity types.

  You must at least enter the process, the cost center ID, and the activity type ID in each row in Excel.



Figure: Example: Excel BoM Import, Detail Excel table - Import of processes with cost centers

There must be columns in the Excel worksheet with cost center ID's identical to the cost center ID's in Data Administration. You can assign the cost center to a process by assigning a cost center ID on the Data Administration - Cost Centers tab.

Special features of FACTON fields

Lot size

The "Lot size" FACTON field is active for assemblies, manufacturing parts and processes.

You can enter the lot size manually - using a constant - then the value applies for all calculation elements to be imported. If the calculation elements have different lot sizes, assign a corresponding Excel column to the "Lot size" FACTON field.

Prices

The "Prices" FACTON field is active for assemblies, manufacturing parts and processes.

In this field you can assign various units, validities, price reference amounts and values to more than one price line.

• "Unit" FACTON field:

  In this field, you can assign the price unit and currency to the sub-ordinate fields.

• "Valid from"/"Valid to" FACTON field:

  You can select a constant from the validity fields to define a specific validity period to import. The costs are then calculated with inflation.

  Assign Excel columns to the valid to and valid from fields to import the validity periods from the Excel columns. The costs are then calculated with inflation.

  If the fields are empty the data is imported without validities and inflation is not considered in the calculation.

• "Price reference amount" FACTON field:

  The price reference amount defines how many pieces the price is valid for. The imported price is divided by the factor of the price reference amount and thus corresponds to the price in the calculation.

  You can select a constant from the "Price reference amount" field to define a conversion factor or assign an Excel column with conversion factors to the field.

  Note

  If the "Price reference amount" field has a value of 1 or is empty, this corresponds to the old function "Price per amount".

  If the "Price reference amount" field has the number of assemblies, this corresponds to the old function "Price per position".

• "Value" FACTON field:

  In the "Value" field assign the Excel column with the numerical values for the price units.

You can assign different prices for multiple validity periods.

Calculation Modes

In the "Calculation mode" FACTON field, you can select the following calculation modes / Assign Object Types:

for the import of...
Assemblies & Manufacturing parts	Purchased parts	Processes
Automatic Estimation Offer Standard	Automatic Automatic price determination Estimation Offer Standard	Advanced Basic Cost Center Estimation Offer Standard

• "Mode" FACTON field:

  In this field, you can assign the automatic setting or an Excel column to a specific calculation mode.

  • "Automatic" / "empty" settings:

    When the "Mode" field is empty, it equals the setting "automatic".

    When "Automatic" setting is selected, the same logic used for the Excel import is deployed here too; i.e. the calculation mode is defined via the settings in the Import ► Prices category

    When set to "Automatic", the mode used depends on the values in the "Prices" field. If values are set in the "Prices" field, the same mode is deployed that is used for the Excel import logic. If no values are set in the "Prices" field, standard mode is deployed. This only applies to assemblies, manufacturing parts and purchased parts.

  • "Automatic price determination" setting:

    For purchased parts, the setting "Automatic price determination" is available via Assign Object Types in the "Mode" field. The "Automatic price determination" feature imports the prices for the purchased parts from Data Administration.

  • Mode for columns:

    You can also assign a column to the Mode field to ensure that the mode is only used for this column. You can set the mode for the possible column values using the "Assign calculation mode" function.

    For further information, see: Assign Object Types

  • Constant

    : You can use a constant in the FACTON field mode to set a calculation mode for all rows.

    For further information, see: Assign a constant

  • "Offer" mode:

    If you apply "Offer" mode to an assembly/a manufacturing part/a purchased part/a process during the BoM import, all sub-elements (offer number and contract manufacturer) are taken into consideration and written into the corresponding fields for the part.

    FACTON verifies if the fields are empty. Empty cells are ignored and the Excel import is carried out without an error message and without importing the data.

  • "Basic" mode:

    When the BoM import uses "Basic" mode for a process, the activity types (labor cost rate, machine cost rate and/or setup cost rate) are taken into consideration depending on the process handling method defined.

Mapping Administration

In the "Mapping Administration" area, you can find the object types in categories for the import of missing components in Data Administration.

• "Parts" category
• "Prices of Purchased Parts" category
• "Manufacturing Process" category
• "Machines" category
• "Employee" category
• "Additional Costs" category

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